Finance Operations Training
“Great training and awesome instructors. I learned a lot about GFEBS from the practical exercises and hands-on training.” - Soldier, 33rd Financial Management Support Unit (FMSU), Fort Drum, NY
The mission of Finance Operations (FO) is to support the sustainment of Army, joint, and multinational operations through the execution of these key FO tasks:
- Providing timely commercial vendor and contractual payments
- Completing various pay and disbursing services
- Overseeing and managing the Army Banking Program
- Implementing FM policies and guidance prescribed by the Office of the Under Secretary of Defense (Comptroller) (OUSD(C)) and national financial management (FM) providers, e.g., U.S. Treasury, Defense Finance and Accounting Service (DFAS), Federal Reserve Bank (FRB)
Finance operations personnel at FM units across the Active, Reserves and National Guard face many challenges in performing their responsibilities including working in a complex financial environment, lack of viable and effective training programs, working in multiple systems and across multiple agencies and countries, and constant change. Without proper training, FM units can incur losses of funds, interest charges, imbalances with the various Federal Reserve and DFAS agencies, lost productivity, and other negative consequences of preparing and submitting incorrect documentation and the establishment of false or inaccurate accounting audit trails.
Binary’s proven training programs improve an FM unit’s proficiency in performing finance operations responsibilities, including commercial vendor services (CVS), disbursing operations at every level (FMSC, FMSU and FMDet), and other core competencies in both manual and automated environments, preparing FM unit’s to successfully deploy, sustain proficiency in their individual and collective tasks and increase unit readiness.
Binary’s flexible and interactive courses can be tailored to address an FM unit’s specific challenges and focus area needs through our SMARTi™ Configurator, including pre-deployment training or readiness sustainment exercises. Binary ensures maximum learning and sustained retention with simulations in GFEBS, the Eagle Cash Card (ECC) program, Over the Counter (OTCnet) paperless check conversion, International Treasury Services (ITS.gov), the Deployable Disbursing System (DDS) and its interfaces with the aforementioned systems as well as practical exercises throughout every course.
Our training delivery options are cost-effective and provide immediate benefits – improved productivity and the ability for all FM unit members to perform their jobs quickly and accurately, transforming the organization to a Cost Managed Enterprise™.
Commercial Vendor Services
The CVS courses cover the principles of accounts payable, the overall responsibilities of the various “Fiscal Triad" agencies and their involvement in the procurement and acquisition process, and the specific responsibilities of the CVS team to accurately prepare payments to vendors for supplies of services rendered. The courses include instructions for how to accurately process and manage CVS documentation in GFEBS, the essential GFEBS roles assigned to each CVS member to ensure separations of duties, and how to effectively utilize GFEBS to prepare payments for vendors in accordance with the applicable regulations. Courses include CVS in both manual and automated environments.
When your FM team has completed these courses, they will be familiar with the various responsibilities of the CVS section and their critical functions within GFEBS. They will be able to work efficiently and accurately with purchase orders, modifications, receiving reports, invoices and the utilization and management of CVS related GFEBS reports in order to pay vendors in a timely fashion while eliminating errors and avoiding duplicate payments or overpayments.
The Wide Area Workflow (WAWF) courses give your team proficiency in interpreting and incorporating electronic invoice and receiving report data into day-to-day automated CVS operations, assuring that the data processed in WAWF will properly interface to GFEBS at the end of the day.
“This is the best training for GFEBS I have had in my five years in Finance.” - Student at 33rd Financial Management Support Unit (FMSU) at Fort Drum, NY
Cashier Operations Courses:
The cashier must have the ability to identify every penny collected, disbursed or exchanged throughout the entire business day. Binary’s courses cover the proper execution of collections, disbursements and exchange transactions in order to assure complete and accurate end-of-day reporting to the disbursing agent. These courses ensure the cashiers learn how to remain in balance during the course of a business day, properly completing mandated documentation for each transactions in accordance with DFAS and statutory requirements, ensuring all transactions are properly reported and justified, and accurately completing all required end-of-day reports..
Binary’s cashier operations courses cover the in-depth purpose and operation of the Deployable Disbursing System (DDS), the Eagle Cash Card (ECC) software and hardware that facilitate the processing of day-to-day ECC transactions, and the OTCnet software and hardware used in processing negotiable instruments. These tasks are critical in avoiding imbalances with the U.S. Treasury, losses of funds or funds overages.
Cashiers will learn about the various types of exchange transactions, the leading cause of cashier imbalances, and how to reverse or offset them to immediately correct undesirable imbalances. The courses also detail the proper processing of the most common disbursements and collections executed in support of full spectrum operations and the accurate use of legacy and GFEBS lines of accounting in order to guarantee accurate reporting to either GFEBS or STANFINS.
The manual courses cover the responsibilities and challenges of operating in an "Initial Entry" environment where the use of FM systems is not feasible.
Disbursing Agent Courses:
The disbursing agent (DA) is responsible for providing adequate support to the local community while ensuring the day-to-day balancing of their portion of the Disbursing Station Symbol Number (DSSN). Binary’s disbursing agent (DA) courses cover the tasks critical to ensure soldiers and civilians operating in the disbursing footprint have adequate support in accordance with local policies and the applicable Financial Management Regulations (FAR), and ensuring that Combatant Commanders are provided with the proper level of purchasing power.
This course teaches the DA how to properly advance funds and reconcile returns from cashiers and paying agents to ensure the section remains in balance with the deputy disbursing officer (DDO), GFEBS and the applicable Federal Reserve Banks (FRB). The DA will learn the proper utilization of the OTCnet and Eagle Cash Card programs to ensure they are properly operated and managed in order to prevent imbalances with the applicable agencies and avoid possible losses of funds or overages.
The DA will be exposed to the latest paying agent operations procedures in both DDS and GFEBS. An intrinsic understanding of advance and return documentation, and the proper utilization of GFEBS are critical in the management of paying agents and the large cash amounts they are bound to carry on behalf of the disbursing office.
The DA courses will teach opening a business day while utilizing the correct foreign currency rates to remain in balance, and the proper utilization of legacy and GFEBS lines of accounting for all disbursement and collection transactions needed to establish a solid accounting audit trail. The courses will also cover how to avoid and report any discrepancies in daily accountability.
The manual courses cover the responsibilities and challenges of operating in an "Initial Entry" environment where the use of FM systems is not feasible, including initiating and launching the physical and administrative requirements mandated to operate and stay in balance within the applicable guidelines.
Deputy Disbursing Officer Courses:
The DDO courses expose the students to their full spectrum of responsibilities and upkeep of all disbursing operations for the entire Disbursing Station Symbol Number (DSSN). The lessons include how to accurately complete, interpret and generate the necessary daily and end-of-month reports to ensure the DSSN is in balance with the appropriate agencies and accounting systems while managing the disbursing agents operating under the DSSN footprint. The courses will prepare the DDO to know, understand and apply the proper system capabilities in order to effectively lead the entire DSSN disbursing operation.
The courses will ensure that all disbursing personnel are utilizing the correct lines of accounting in legacy and GFEBS,systems to ensure all transactions that are paid or collected are properly recorded through the correct accounting system. The courses will teach DDO how to properly advance various items of value to a remote disbursing agent via DDS in order to maintain their day-to-day operations in support of the Combatant Commanders, as well as the necessary measures needed to report any discrepancies in their daily accountability.
The modules also teach the DDO how to execute GFEBS and legacy payments in support of CVS operations through the utilization of the International Treasury Services (ITS.gov) website, U.S. Treasury check stock, limited depository accounts (LDA) and U.S. dollars or foreign currency. It will also introduce the DDO to the management of the analysis of unmatched transactions (AUT) report to ensure the DSSN remains in balance with the applicable Federal Reserve Bank (FRB).
The manual courses prepare the deputy disbursing officer (DDO) and disbursing officer (DO) to execute their responsibilities and overcome challenges of operating in an "Initial Entry" environment where the use of FM systems is not feasible. This includes initiating, launching and enforcing required physical and administrative requirements mandated to operate within set guidelines and end-of-day or end-of-month procedures, the most important part of disbursing operations in the entire DSSN.